CM/ECF Administrative Procedures - Civil 05-18-2021
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Division numbers: 1-Eastern, 2-Southern, 3-Northwestern, 4-Middle,
5-Northeastern, 6-Jasper, 7-Western
For example, 2:04-cv-5000-KOB-JEO is the court’s 5,000
th
civil case filed in
2004. The case was filed in the Southern Division and is assigned to Chief
Judge Bowdre and referred to Chief Magistrate Judge Ott. The system will
read case number with or without dashes and will find the case with only the
year and number.
10. All motions, pleadings, and other papers filed electronically during or within
twenty-four hours prior to a trial, hearing, or other proceeding related to the
case in which the filing occurs shall be accompanied by a paper copy of the
filing to be distributed to the appropriate chambers by the Clerk.
11. Affidavits and requests for execution of judgment shall be electronically filed,
but proposed execution orders and process, such as garnishments, notices of
garnishment, levies, and executions, shall be emailed (in Word or WordPerfect
format) to the appropriate judicial officer’s helpdesk as listed on the court’s
webpage. Forms necessary for the Marshal to serve execution orders (e.g.,
USMS-285) are to be prepared in conventional paper format and hand
delivered to the Clerk for forwarding to the Marshals Service.
12. Pursuant to the policy set forth in Rule 13 of the Model Local Rules for
Electronic Case Filing, endorsed by the Judicial Conference in October 2005, a
hyperlink contained in a filing is no more than a convenient mechanism for
accessing material cited in a document. A hyperlink reference is extraneous
to a filed document and is not a part of the court’s record. In order to
preserve the integrity of the court record, users wishing to insert hyperlinks in
court filings shall continue to use the conventional citation method for the cited
authority, in addition to the hyperlink. Hyperlinks are only permissible for
legal references and citations and are not to include advertisements. The court
may direct the Clerk to strike any pleading which contains an inappropriate
hyperlink.
13. Filing a Document Containing Redactions
Unless redacted properly, redactions in pdf documents can be revealed using
Adobe Acrobat Pro, even after the document has been filed electronically in
the CM/ECF system. Adobe provides an overview of how to redact
documents and remove sensitive information at the following link:
https://helpx.adobe.com/acrobat/using/removing-sensitive-content-pdfs.html
Here is an additional link for assistance with handling redactions in a pdf
document: https://lawyerist.com/how-to-redact-a-pdf/
To properly make redactions that cannot be revealed, use the following steps: